Guidelines for authors

 

GUIDELINES FOR AUTHORS

 

Conference Papers

We intend to publish all the contributions submitted at the conference in Horn.

To perform this we kindly ask your support. To be able to make postprints, due to changes in funding policy, preprints will not be possible this time, we ask you to submit the full texts of your contributions plus illustrations and the like until 31st August 2013 latest. However earlier submissions are very welcome.

Our work of editing and layout will be supported strongly if you kindly fulfil the requests concerning formatting and quoting given below. For questions we are always available at all times.

Papers are to be submitted in English. Please try to get your contributions proofread by a native speaker. In case the native speaker is not a conservator or librarian please do check the special terms after correction by the native speaker and then hand in.

We will read and send you feedback.

However the author is the final authority concerning the details in the content of his/her contribution.

 

Abstracts

The texts will be headed by an abstract.

Abstract should not be longer than 150 words.

Keywords: List 4-6 keywords.

 

CVs

Please do add short CVs. Please add also full addresses of your institutions, even if we do not publish the latter.

 

Formatting by the author

Formatting by the author should only separate the parts of the text from each other. (headlines, text, quotation)

Special formattings by the author often prolongs the work of the lay outer.

An exception are chemical formulas. They must be given precisely as to enable the lay outer to depict them correctly in the procedure of lay outing.

1 Headlines

→ Please do find short and good titles and short headlines also within the contribution. Title plus subtitle are

not required, we prefer one clear title.

1.1 Numbering

In the flow of the text reading can be supported by using the usual numbering for headlines:

1

1.1

1.1.1

1.1.2

22

2.1

etc.

However if there is a text which does not at all allow these numbers, you are free to not use them.

→ Please try to use not too many headlines in general.

1.2 Capital letters

Please use capital letters in all headlines (main and subheadlines) for all words (nouns, verbs, adjectives) but for

the “less important” words such as “and”, “on”, “the”… (articles, conjunctions …)

2 Footnotes

In case the footnote refers to one word, please write this word, no space and footnote.

In case the footnote refers to a paragraph or sentence, finish the sentence or paragraph, put a fullstop, a space

and then the footnote.

3 Quoting

For each contribution we ask the usual bibliography. Please do quote correctly, it safes us a great deal of work.

→ Please do give full given names of authors in the bibliography and only family names in the footnotes. Second given name and father‘s names should be abbreviated.

The following texts gives examples how we kindly ask you to quote:

3.1 Articles

in the footnote:

Wunderlich (1994), p. 416

in the bibliography:

Wunderlich (1994) Wunderlich, Christian-Heinrich: Geschichte und Chemie der Eisengallustinte. In:

Restauro 6 (1994), pp. 414–421

→ Please give precise page numbers in the text and full page numbers in the bibliography

If there are 2 authors please quote in the footnote as follows:

Carr/Harris (1949), p. 2014

If there are 3 and more authors, please quote by naming the first and add “et al.”.

But give all full names in the bibliography.

3.2 Abbreviations of periodicals

Please do write full titles of periodica.

For example not “Stud. Cons.” but “Studies in Conservation”

3.3 Preprints and Postprints

Preprints and postprints are quotes according to the example:

Kolar (2004) Kolar, Jana: InkCor – stabilisation of iron gall ink containing paper. In: ICOM – CC

graphic documents meeting, Ljubljana (2004), pp. 21–22

3.4 Anthologies

Strlič et al. (2008) Strlič, Matija; Kolar, Jana; ...: Use of laser and optical diagnostic techniques on paper. The polemic from Sucevita Monastery (Romania). In: Laser in the Conservation

of Artworks, Marta Castillejo et al. (Eds.), London 2008, pp. 357–3603

3.5 Books (monographies)

Books are quoted in a similar way:

In the footnote

Bäuerle (2000), p. 212

In the bibliography:

Bäuerle (2000) Bäuerle, Dieter: Laser Processing and Chemistry, 3rd edition, Berlin 2000

Books in other than Latin letter systems are quoted according to the following example:

Lyaklov/Boldyrev (1972) Ляхов Николай З., Болдырев Владимир В.: Механизм и кинетика дегидратации

кристаллогидратов, Успехи химии, 1972, т. 41, с. 1960–1996. (Lyakhov, Nikolay

Z.; Boldyrev, Vladimir V.: Mechanism and kinetics of dehydration of crystalline

hydrates. In: Advances in Chemistry, Academy of Science USSR (Uspechi Chimii) 41

(1972), pp. 1960–1996)

3.6 Lexica

Lexica without author are quoted according to the following example:

Handbook on phyico- Handbook on physico-chemical constants. Mishenko, Konstantin P.; Ravdel,

chemical constants (1974) Adolf A. (Eds.), Moscow 1974

3.7 Publications of the academies of sciences

Publications of the academies of sciences please quote them according to the following example:

Mehl (2000) Mehl, Dieter: New Philology und die Edition der Texte von D. H. Lawrence. Akademie der Wissenschaften in Mainz. Geistes- und sozialwissenschaftliche Klasse.

Mainz 2000. fasc. 2., pp. 261–272

3.8 Firm addresses, Dissertations

Furthermore we warmly ask you to be accurate when giving addresses of firms, when quoting dissertations etc.

For example:

Fleming (2008) Fleming, Shona: The conservation and art historical study of an 18th century “Harlequinade” entitled The Fairy King: accompanied by scientific research on the detection of Ethomeen residues in paper using Py-GC-MS, following the application of

solvent gel to remove degraded pressure sensitive tape. Dissertation at the University of Northumbria 2008

3.9 Quotation after quoting

In case you do not quote the original, please do give both sources.

For example:

Andés (1889) Andés, Louis Edgar: Oel- und Buchdruckfarben. Praktisches Handbuch für Firniß- u.

Farbenfabrikanten, Wien/Pest/Leipzig (1889) : as quoted in Mitchell (1937), p. 259

Mitchell (1937) Mitchell, C. Ainsworth: Inks their Composition and Manufacture: Including methods

of examination and a full List of British Patents, 4th Edition, London 1937

3.10 Antique Greek and Latin literature

In case of quoting antique literature please quote high quality standard editions and use for the footnotes the

usual short quoting.

For example:

Phaedrus 230 d-e

In the bibliography please give the full title.

3.11 Norms and standards

Please quote norms in the usual way.4

3.12 Manuscripts

For manuscripts please give the name of the codex, the name of the library and the signature. For example:

Ratmann Sakramentar – Hildesheimer Domschatz, DS 37

3.13 The Bible and other Holy Books

In case passages of the bible are quoted the usual abbreviation is sufficient; for example:

Mt 28

3.14 Personal correspondence

In the footnote:

Neevel personal correspondence

In the bibliography:

Personal correspondence

Neevel, Han, Instituut Collectie Nederland (ICN) Gabriël Metsustraat 8, 1071 EA Amsterdam, Postbus 76709,

1070 KA Amsterdam, The Netherlands

3.15 Not published

It is preferable to not quote unpublished contributions, however in unavoidable cases please quote as follows:

Neevel (2004) Neevel, Han: Presentation during InkCor workshop, (19th and 20th November 2004)

Ljubljana not published

3.16 Webpages

Besides full URL and a clear short reference (author, year of publication) we ask you to add the date of using the

webpage in brackets:

Nathan (2007) Nathan, Peter: Judas. It’s still about money. Vision 9. 2007. Nr. 2 – www.vision.org/

visionmedia/overview.aspx?id=3126 [4th Jan. 2009].

3.17 Note to use

In case you wish to quote several books or articles in one place please write the footnote according to the

following example:

Coles (2008), pp. 104–106; Fleming (2008), pp. 148–151

Please try to use the punctuation and spacing in the quotations as we demonstrated here – it means a great

help for us.

4 Dates

Please give dates the following way:

9th April 2006

5 Pictures, Graphs, Tables

→ All pictures and material the like must be free of rights, respectively the authors must dedicate the shared

rights for publication and use to us. This means the European Research Centre and the contribution´s author

have the rights in future. Pictures which reach us without this explicit remark on rights will be cancelled by us

without exception.

5.1 Photos

Printing will be in black and white. Never the less colour pictures are a good basis for black and while printing.

The pictures should have 1300Pixels (initial size) per edge. In case of JPG compression the files should be created in such a way, that files are 400–600KB minimum. In case of depiction objects, please do leave a distance

between the object and the edge of the photo (the latter is needed by the layouter)5

5.2 Diagrams

Diagrams will be formatted by us (unification of fonts, unification of spacing etc.).

This is the reason why we ask them either as vector diagrams, on which we still can work (eps, wmf …) or together with the basic data (xls …). In case of questions about this, please do contact us.

5.3 Drawings

Drawings are newly drawn by us as a rule.

5.4 Flowcharts

Flowcharts nearly always must be reworked (adaption to the text, unification of fonts). Clear constructions and

inscriptions by the author are essential for this.

5.5 Subtitle

Every photo, graph and drawing or snapshot from the webpage are subtitled “Fig.” only tables are subtitled

“Tab.”

Fig. 1: NIR spectrometer curves of historic iron gall ink and Akvila Archival industrial iron gall ink both non-aged

and aged

Tab. 1: Identification methods needed for the identification of historic iron gall ink from Akvila industrial inks

In the flow of the text please refer to the tables as follows:

… paper (Fig. 6a), rag paper (Fig. 6c), and wood-pulp paper (Fig. 6e) show the initial state prior to any laser

illumination. Cellulose fibers …

… and pigments (Tab. 1).

Please try to find short but meaningful subtitles for the pictures etc.

6 Acknowledgements

Please do include brief acknowledgements if desired.

 

………

 

Please send the papers to

Jedert.Vodopivec(at)gov.si

or

geoboudalis(at)gmail.com

or

ercbookpaper(at)gmail.com

 

in case no confirmation is sent, please send again, sometimes mails do not find the proper way.

·  Author (corresponding) , co-authors Name SURNAME¹, …, Name SURNAME² & Name SURNAME^2 1Institution²Institution

·  Corresponding author. Tel. e-mail adresses:

·  Title of the paper

·  Abstract: max 250 words

·  keywords: list 4-7 keywords

·  The paper shall contain and be structured in the following way: INTRODUCTION (application area, research course), EXPERIMENTAL (method used), RESULTS, DISCUSSION, CONCLUSIONSand REFERENCES.( if we want to have a scientific and peer reviewed publication)

·   

·  photos, figures, tables, equations: send them separately

·   

·  sending the paper: Use the first author surname to identify your file, PAPER: e.g.Surname_paper_Horn II.doc. TABLE: Surname_table_Horn II.doc., PHOTO:Surname_photo_Horn II.doc.

 

Guidelines for Poster Preparation

 

1. General aim and format

1.1 A poster is a graphically based approach to presenting research. In presenting your research with a poster, you should aim to use the poster as a means for generating active discussion of the research.

1.2 Limit the text to about one-fourth of the poster space, and use "visuals" (graphs, photographs, schematics, maps, etc.) to explain your research.

2 Design and layout specifications

2.1 The entire poster must not exceed AO size. The poster should be printed on good quality paper and sent rolled in a tube. The poster will be eventually mounted on foam core board. However this is done only after the poster has been submitted for editing.

2.2 The board must be oriented in the "landscape" position (long dimension is horizontal).

2.3 A banner displaying your poster title, name/s of authors, and department or entity should be positioned at top-centre of the board (see Figure 1).

2.4 Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom. Numbering the individuals panels, or connecting them with arrows is a standard "guidance system" (see Figure 1).

2.5 Leave some open space in the design. An open layout is less tiring to the eye and mind.

 

Figure 1: Conventional layouts for a poster. Long panel at top-center is title/author banner. Individual panels can be connected by numbers and arrows. Also, note the use of space between panels to achieve visual appeal. (from: C. W. Connor, 1992, The Poster Session: A Guide for Preparation: U. S. Geological Survey Open-File Report 88-667.)

3. Lettering

3.1 Word-process all text (including captions). Print on plain white paper with a laser printer or inkjet printer.

3.2 Text should be readable from five feet away. Use a minimum font size of 18 points.

3.3 Lettering for the title should be large (at least 70-point font). Try to use all capital letters for the title.

3.4 Preferably use Arial font.

4. Visuals

4.1 Present numerical data in the form of graphs, rather then tables (graphs make trends in the data much more evident). If data must be presented in table-form, KEEP IT SIMPLE.

4.2 Visuals should be simple and bold. Leave out or remove any unnecessary details.

4.3 Make sure that any visual can "stand alone" (i. e., graph axes are properly labelled, maps have north arrows and distance scales, symbols are explained, etc.).

4.4 Use colour to enhance comprehension, not to decorate the poster.

4.5 Make sure that the text and the visuals are integrated. Figures should be numbered consecutively according to the order in which they are first mentioned in the text.

4.6 Each visual should have a brief title (for example: Figure 1- Location of study area).

 

5. Text

 

5.1 Keep the text brief. Blocks of text should not exceed three paragraphs (viewers won't bother to read more than that).

Use text to

(a) introduce the study (what hypothesis was tested or what problem was investigated? why was the study worth doing?),

(b) explain visuals and direct viewers attention to significant data trends and relationships portrayed in the visuals, and

(c) state and explain the interpretations that follow from the data. In many cases, conclusions can be summarized in a bullet-point list.

5.2 Depending upon the stage or nature of your project, the text could also include sections on future research plans or questions for discussion with viewers.

5.3 Cite and reference any sources of information other than your own, just as you would do with a research paper. Use the same citation system found in our guidelines for authors.

 

5.4 A good link for free poster templates is:

 

http://www.posterpresentations.com/html/free_poster_templates.html

ADITIONAL DATA ABOUT Authors

With the poster give:

1. Corresponding Author name and surname, Title, Full address, E-mail, Phone, Fax and homepage.

2. Co-author(s) name(s) and surname(s), Titles, Full addresses, E-mails, Phones, Faxes and homepages.

Display at Conference

The posters will be mounted on foamboard and displayed in a prominent area. Please bring the posters ready to be presented to the conference or send them to us by traditional mail.